Dynamic and Configurable Approval
The tender document requires competent approval before it is distributed for the bidders. The approval procedure may require diverse experts and steps, however. The electronic tender administration framework enables the clients to characterize their approval mechanism and authority sequence. when a document is sent for approval, the framework prompts the authority. The time taken in authorizing and approving the record is additionally documented at each step. This diminishes the delay and enables the management to track the bottlenecks.
Arrange Pre-Bid Meetings, and Clarifications
The tender management system enables the clients to track every single step in the process. The management can arrange a pre-bid meeting for utilizing the tender management systems. The notification emails are sent to all the tenderers. All data is recorded for the administration. Every single detail of the invitees, pre-bid inquiries, minutes of meeting etc. are composed of tender management software.
Review and Feedback
The tender management platform influences the review and feedback process consistent. The tender draft can be sent for a special review; the analyst is consequently tagged and alerted by the system. The author receives a notification if any modification is done to the tender document. The refined versioning control, audit, and feedback system makes tender drafting productive.
The tender document includes various corrections and versioning which can be monotonous to keep up physically. The tender administration framework consequently creates a new version with some relevant changes. Individuals can utilize this platform to browse all records, download PowerPoint, word, excel documents, upload the files to a single central repository.
A full Audit trail of the considerable changes, updations, and activities relating to the tender document are maintained. This empowers the organization to track all activities and events related with the tenders. The corrigendum for published tenders is also issued from this platform. The corrigendum is notified to the bidders via e-mails. The latest version and updates are accessible to everyone associated with the process.
Access Control and Security
Security is the most pivotal and basic component in handling tender documents. With the tender management system, data is encoded and put away on exceedingly secured servers. Only employees with privileges are issued to access tender documents. The document versioning and trail data also record all changes done in the system. This permits tight access control and secrecy for tender document process.